Annual General Meeting 2019/Minutes

Meeting information

• Date: 19 October 2019
• Location: 535 Viger Avenue East, Montreal, Quebec with online participation

Quorum

17 members are present. Quorum is met.

Motions

1. The members of Wikimedia Canada move to allow observers to attend the meeting.
   • Motion adopted.
2. The members of Wikimedia Canada move to accept the agenda.
   • Motion adopted.
3. The members of Wikimedia Canada move to accept the minutes of the 2018 AGM.
   • Motion adopted.
4. The members of Wikimedia Canada move to accept the 2018 Financial Report.
   • Motion adopted.
5. A member proposed to amend the General Bylaws to reduce the quorum for member's meetings to 15%.
   • After discussions, the proposing member withdrew its proposition. The motion was abandoned since nobody was left to propose it.
6. No member opposed to keep the current number of Board members at 9.
7. A member proposed that one seat of the Board of Directors is nominated by the Board of Directors instead of being elected by the members.
   • A member proposed to amend the motion so that the designated seat is specifically for the Treasurer.
   • A member proposed to amend the motion so that the designated seat is a non voting member of the Board of Directors.
   • The new proposed motion is that for the next mandate of two (2) years, the seat of Treasurer is nominated by the Board of Directors and is a non voting member of the Board of Directors.
   • Motion adopted.
8. A member proposed that the Board of Directors has the ability to appoint non voting ex officio members of the Board of Directors when needed.
   • The motion was abandoned, but the members asked the Board of Directors to review this proposition and to propose it at the next Annual General Meeting if needed.
9. The following people are elected to the Board of Directors by acclamation for 2-year terms:
   • Lëa-Kim Châteauneuf
   • Jean-Michel Lapointe
   • Stacy Allison-Cassin
   • Amber Berson
   • Sarah Severson
     • Jean-François Pilon withdrew its candidature.
10. The members of Wikimedia Canada move to adjourn the meeting.
    • Motion adopted.