Board resolutions/2018

2018 Board resolutions

2018-001 Membership of the Programs Committee

The Board resolved that the Programs Committee can accept members from outside of the Board of Directors.

Unanimously resolved by e-mail on 28 March 2018.

2018-002 Lodging for the Board retreat

The Board resolved to approve the Reimbursement Form #2018-013 for the lodging for the Board retreat for an amount of $2,088.45 to Benoit Rochon.

Unanimously resolved by e-mail on 3 April 2018.

2018-003 Bénévoles d'affaires Committee

The Board resolved to create a committee composed of Benoit Rochon, Jean-Philippe Béland and Ha-Loan Phan to conduct interviews and retain the services of volunteers from Bénévoeles d'affaires.

Unanimously resolved on 20 April 2018.

2018-003 Contract for IT services

The Board resolved to allow Benoit Rochon to sign a contract with Pierre Choffet to provide IT services to set up and maintain a CiviCRM system for Wikimedia Canada for 50 hours work for $4,000.

Unanimously resolved on 20 April 2018.

2018-004 Change host provider

The Board resolved to change host provider from Netfirm to OVH VPS SSD1, to be executed by Pierre Choffet in the name of Wikimedia Canada.

Unanimously resolved on 20 April 2018.

2018-005 Credit card application

The Board resolved to apply for a credit card with a limit of $5,000 for Wikimedia Canada, to be executed by Guillaume Lafrance.

Unanimously resolved on 20 April 2018.

2018-006 Resignation of a director

The Board resolved to accept the resignation of Jean-Philippe Béland as a director of Wikimedia Canada, effective 1st June 2018.

Unanimously resolved on 18 June 2018.

2018-007 Resignation of a director

The Board resolved to accept the resignation of Antoine Beaubien as a director of Wikimedia Canada, effective immediatly.

Unanimously resolved on 18 June 2018.

2018-008 Hiring of an independant contractor as Institutional Advancement Manager

The Executive Committee resolved to retain the services of Jean-Philippe Béland as an independant contractor as Institutional Advancement Manager for Wikimedia Canada, effective on 6th August 2018 for an average of 17 hours per week until 31 January 2019, as per terms of the contract, to be signed by Benoit Rochon.

Resolved by the Executive Committee on 5 August 2018.

2018-009 Contractor access to WMCA's G-drive

The Executive Committee resolved to give access to Jean-Philippe Béland to the whole WMCA's G-drive as a regular contractor until 31 January 2019.

Resolved by the Executive Committee on 5 August 2018.

2018-010 Payment for the telephone provider

The Board resolved to pay the invoices of MOC Tel for rendered telephone services for a total of 595.08 CAD.

Unanimously resolved on 1st October 2018.

2018-011 Payment for the Institutional Advancement Manager Contractor

The Board resolved to pay the invoice for August 2018 of the Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,507.02 CAD.

Unanimously resolved on 1st October 2018.

2018-012 Payments for the Haiti Project

The Board resolved to pay the four (4) members of the Haiti Project after they make a request on WMCA's wiki for a total of 2,940.96 CAD.

Unanimously resolved on 1st October 2018.

2018-013 Elections of officers

The following Board members have been acclaimed as officers of WMCA:

• President: Benoit Rochon
• Vice President: Lëa-Kim Chateauneuf
• Secretary: Charlotte Badin
• Treasurer: Guillaume Lafrance

Unanimously resolved on 1st October 2018.

2018-014 Allow the Executive Committee to approve regular business payments

The Board resolved to allow the Executive Committee to approve regular business payments up to 2,000 CAD.

Unanimously resolved on 1st October 2018.

2018-015 Allow the Executive Committee to approve regular payments to contractors

The Board resolved to allow the Executive Committee to approve regular payments to contractors as per individual contracts.

Unanimously resolved on 1st October 2018.

2018-016 APG 2019 request

The Board agreed with the APG 2019 request as presented by Jean-Philippe Béland.

Unanimously resolved on 1st October 2018.

2018-017 Amendments to the Reimbursement Policy

The Board resolved to adopt the amendments to the Reimbursement Policy as presented on the wiki.

Unanimously resolved on 1st October 2018.

2018-018 Payment for the Institutional Advancement Manager Contractor

The Executive Committee resolved to pay the invoice for September 2018 of the Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,093.11 CAD.

Resolved by the Executive Committee by email on 4 October 2018.

2018-019 Payment for Visa card fees

The Executive Committee resolved to pay the fees the VISA card for August 2018 for a total of 12.43 CAD.

Resolved by the Executive Committee by email on 4 October 2018.

2018-020 Payment for the Institutional Advancement Manager Contractor

The Executive Committee resolved to pay the invoice for October 2018 of the Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 7,303.39 CAD.

Resolved by the Executive Committee by email on 8 November 2018.

2018-021 Payment for the Institutional Advancement Manager Contractor

The Board resolved to pay the invoice for November 2018 of the Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,507.02 CAD.

Resolved by the Board of Directors on 6 December 2018.

2018-022 Conflict of Interest Policy

The Board resolved to adopt the Conflict of Interest Policy.

Resolved by the Board of Directors on 6 December 2018.

2018-023 Communications Policy

The Board resolved to ask the Communications Committee to update the Communications Policy and to propose a new version to the Board.

Resolved by the Board of Directors on 6 December 2018.

2018-024 Communications Policy

The Board resolved to create a Funding Committee responsible for raising funds, identifying different sources of funding and obtaining the charity status.

Resolved by the Board of Directors on 6 December 2018.

2018-025 Contract for obtaining the charity status

The Board resolved to purchase a hours bank from Jean-Philippe Béland for total amount of 4,000.00 CAD to manager the file to obtain the charity status.

Resolved by the Board of Directors on 6 December 2018.

2018-026 Remaining funds for the consultant from APG 2018 H2

The Board resolved to use the remaining funds for the consultant from APG 2018 H2 as a hours bank from Jean-Philippe Béland for 2019.

Resolved by the Board of Directors on 6 December 2018.

2018-027 Consultant for 2019

The Board resolved to renew the contract of Jean-Philippe Béland as Institutional Advancement Manager for 2019.

Resolved by the Board of Directors on 6 December 2018.

2018-028 Payment for the Institutional Advancement Manager Contractor

The Executive Committee resolved to pay the invoice for November 2018 of the Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 4,507.05 CAD.

Resolved by the Executive Committee on 27 December 2018.

2018-029 Purchase of a hours bank from the Institutional Advancement Manager Contractor

The Executive Committee resolved to purchase a hours bank from Jean-Philippe Béland as independant contractor as Institutional Advancement Manager for a total of 13,400.00 CAD.

Resolved by the Executive Committee on 27 December 2018.

2018-030 Payment to retain the services of a contractor to develop the file to obtain the charity status

The Executive Committee resolved to pay Jean-Philippe Béland to develop the file to obtain the charity status for a total of 4,000.00 CAD.

Resolved by the Executive Committee on 27 December 2018.