Executive Committee/Meetings/2019-09-16

Meeting information

Date and location

• Date: 16 September 2019
• Location: Online

Participants

• Benoit Rochon (President)
• Lëa-Kim Chateauneuf (Vice President)
• Charlotte Badin (Secretary)

Absents

• Guillaume Lafrance (Treasurer)

Observer

• Jean-Philippe Béland (consultant)

Minutes

Expense approvals

• The Executive Committee unanimously moved to approve and pay the bill for August from Jean-Philippe Béland for a total of $3,081.33.

Old Business

• Charity status. The file was submitted by Jean-Philippe Béland. There is no indication on the timeframe. We should receive a notification by email when the file is being processed.
• Annual General Meeting. Jean-Philippe Béland created the page on the wiki. There is a problem for the date/time since BAnQ is closed on Saturday at 7pm. It was decided to change the time to 3pm. Benoit Rochon will book Room 2.120 of BAnQ Vieux-Montréal. The Executive Committee noted that a Board of seven members would more manageable. It will be discussed at the next Board meeting. The Executive Committee discussed about the need to have a competent person as a Treasurer. The Executive Committee wishes to have a seat of the Board designated for the person who will be the Treasurer in order to ensure a greater level of stability. This will also be discussed at the next Board meeting. The Executive Committee also discussed about modifying the General Bylaws in order to lower the quorum for the meetings of the members to 15% instead of 20%. This will also be discussed at the next Board meeting. Jean-Philippe Béland updated the list of members. He will use CiviCRM to send the invitations. Candidates for the Board should announce their nominations on the wiki before the Annual General Meeting. To be valid, a candidate must have the signatures of at least three members.
• Accountability with the contractuals. The Executive Committee noted that there is a need to put more efforts in the accountability with the contractuals.
• ECCC Project. All the necessary information was provided to ECCC. We should have an official answer soon.

New Business

• Signatories of the bank account. There are currently four signatories on the bank account of Wikimedia Canada, and this is problem. The bank only requires two signatories. It was proposed to reduce the number of signatories on the bank account of Wikimedia Canada to two. The Executive Committee agreed, and this will be discussed at the next Board meeting.
• Guaranteed placement. The Executive Committee noted that it would be beneficial for Wikimedia Canada to put some funds in a guaranteed placement. This will be discussed at the next Board meeting.
• Creation of two wings (anglophone and francophone). The Executive Committee discussed the idea of have two wings, one anglophone and one francophone, for Wikimedia Canada. The role of the Board of Directors would be to divide the budget between the two wings who would have a certain level of autonomy after that. This will be discussed at the next Board meeting.
• Mailing lists for the committees. The Executive Committee discussed about creating mailing lists for the committees.

Discussions

NIL.