Meetings/2013-09-04

Province	Time zone
British Columbia	20:00 PDT
Alberta	21:00 MDT
Saskatchewan	21:00 CST
Manitoba	22:00 CDT
Ontario, Quebec	23:00 EDT
New Brunswick, Nova Scotia, Prince Edward Island	00:00 ADT
Newfoundland and Labrador	00:30 NDT
Previous

A board meeting is planned on 4 September 2013 at 19:00 EDT (Ottawa time). The meeting will take place electronically via Skype and in person at the Grande Bibliothèque in Montreal. You will be able to read the minutes in the days following the meeting.

Attendees

Only members of the board of directors may attend and those invited to participate. If you can not use Skype, please email Alan Walker to arrange a telephone connection.

• Attending @ Grande Bibliothèque Alan.ca (talk) 01:01, 28 August 2013 (EDT)
• Amqui (talk) 00:03, 30 August 2013 (EDT)
• Eclecticology (talk) 06:38, 31 August 2013 (EDT)

Agenda

Meeting time is 90 minutes

• Report from the Secretary on conversion to CiviCRM for membership records (10 minutes)
• Volunteer Recruitment Challenge 2013 (10 Minutes)
• Membership drive 2013 (10 Minutes)
• Annual meeting 2013 (15 Minutes)
• Charity Application (20 Minutes)
• Counsel (5 minutes)
• Continuance (20 minutes)
• New bylaws for Wikimedia Canada (20 Minutes)

Minutes

Wikimedia Canada Board meeting

4 September 2013

Location: Montreal & Skype

Present:

1. Linda Chew (Treasurer),
2. Jeffery Nichols (Secretary),
3. Bonoit Rochon,
4. Ray Saintonge,
5. Alan Walker (President)

Guest:

1. Jean-Philippe Béland

Chaired by: Alan Walker

Prepared by: Jeffery Nichols

Purpose: This was a general purpose meeting.

Alan opened the meeting at 19:20 EST.

Membership drive

Jeff reported that the member list has largely been transferred to CRM, and work should be completed before the next meeting.

JP presented his plan for Membership drive 2013 with milestone due dates on 15 September, 15 October, and 27 October and a commitment to call all members before the AGM. The plan was supported. Alan recommended that Jeff and JP meet within the next few days to coordinate the plan.

AGM

Alan reported that the 2013 Annual General Meeting is in planning. He noted that we need a strategy for voting. If there is an in-person component to the meeting, it will be held in Montreal. Ideas for the meeting should be solicited on a wiki discussion page.

Volunteer Recruitment Challenge

Alan tasked each board member to recruit a volunteer who would consider one day taking on board responsibilities. This should be done by the end of 2013.

Legal

Alan reported that a law firm has volunteered to help us transition to the new Act and finishing the application for charity status.

Bylaws

Alan presented the draft version of the new bylaws, which are in accordance with the new Act. Some suggestions have already been submitted for consideration. He requested any additional suggestions to be sent within the next few days.