Meetings/2017-08-16

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Meeting info

Date and location

Date: 16 August 2017
Time: 19:00-21:05 EDT
Location: Online

Participants

Benoit Rochon (President)
Jean-Philippe Béland (Vice President)
Guillaume Lafrance
Antoine Beaubien
Charlotte Badin
Marie D. Martel
Ha-Loan Phan
Lëa-Kim Chateauneuf

Minutes

Membersghip Update

54 active members ; 5 members have to renew

Reimbursements

Resolution #2017-012 The Board unanimously approved the Reimbursement Form (RF# 2017-006) of Benoit Rochon to the amount of 2,537.62 CAD. Benoit Rochon recused himself from this decision.

Election of officers

The Board unanimously elected the following persons to the offices indicated next to their names to serve until their successor(s) shall be duly elected or appointed, unless he or she resigns, is removed from office or is otherwise disqualified from serving as an officer of Wikimedia Canada, to take their respective office(s) immediately upon such appointment:

President: Benoit Rochon
Vice President: Jean-Philippe Béland
Secretary: Charlotte Badin
Treasurer: Guillaume Lafrance

Board Commitees

The Board unanimously resolved to appoint the following persons to chair the committees indicated next to their names until their successor shall be duly appointed by the board, unless he or she resigns from this role or is removed by the board, to take their respective role(s) immediately upon such appointment:

IT Committee: Antoine Beaubien
Finance Committee: Guillaume Lafrance
Project and Local Groups Committee: Jean-Philippe Béland
Communications Committee: Benoit Rochon

The Board agreed in principle to the creation of a new committee for Volunteers/Membership.

Priorities

The Board identified the following priorities:

IT priority: Take control of access to G-Suite and deactivate all accounts that are not part of the board of directors as well as to change email aliases and email accesses (i.e. info@wikimedia.ca).
Finance priority: Transfer of PayPal and bank accounts.
Communication priority: Find an Anglophone to co-chair the Communications Policy.
Secretary priority: Update Industry Canada with the new board of directors.

Reimbursement Policy

The Board agreed in principle to revise the Reimbursement Policy.

Board meeting frequency

The Board voted to decide the frequency of board meetings. After the vote, it was agreed that board meetings will be held every three (3) months, understanding that the board can hold extraordinary meetings, at a fixed date on the third week of the month.

BAnQ's office

The Board asked Benoit Rochon to talk to BAnQ regarding access cards.

Insurances

The Board asked Benoit Rochon to talk to BAnQ regarding insurances and allowed the Executive to take a decision based upon this discussion.