Meetings/2019-02-18

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General meetings	2019 AGM
Board meetings	February 1 • February 12 • May 3
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Meeting info

Date and location

• Date: 18 February 2019
• Time: 19:00 EDT
• Location: Online

Participants

• Benoit Rochon (President)
• Charlotte Badin (Secretary)
• Ha-Loan Phan
• Jean-François Pilon
• Michael David Miller

Absents

• Lëa-Kim Châteauneuf (Vice President)
• Guillaume Lafrance (Treasurer)
• Gabriel Arsenault
• Marie D. Martel

Observer

• Jean-Philippe Béland (Consultant)

Minutes

Reports

President and Executive Committee Report

• Expenses approved since last Board meeting:
  • Bill from consultant Jean-Philippe Béland for November 2018 for a total of $4,507.02.
  • Purchase of a hours bank from consultant Jean-Philippe Béland for a total of $13,400 as per the current contract.
  • Payment to hire the services of consultant Jean-Philippe Béland to develop the file to obtain the charity status for a total of $4,000 at a hour rate as per the current contract.
• Links to Executive Committee meetings minutes since last Board meeting:
  • 27 December 2018
  • 15 January 2019

Secretary Report on members

• At the beginning of 2019, we had 37 members, including 9 renewals and 5 new members, compared to 87 members in 2018. There is a plan to send reminder to former members in March.

Treasurer Report

• The Treasurer is absent, but the President reported the totals in the bank and PayPal accounts.

Programs Committee Report

• Links to Programs Committee meetings minutes since last Board meeting:
  • 20 January 2019

Report on contractuals

• Jean-Philippe Béland presented his hour tracker to the Board for the details on the work done.
• Pierre Choffet will communicate with Charlotte Badin about CiviCRM.

Expenditures Approvals

NIL.

Old Business

• Digital visibility. Jean-François Pilon is absent.
• Review of the Communications Policy. Awaiting the creation of a Communications Committee.
• Report of Bénévoles d'affaires Committee. Véronique Ah-Sen can't join the Communications Committee anymore. Ru Yi Gu is interested in joining the Communications Committee. Anne-Hélène Mai is interested by the Funding Committee, but she has a good background in communications.
• Individual grant request to the Wikimedia Foundation. Benoit Rochon did not have time to discuss that with the Wikimedia Foundation yet.
• Call for multiterritorial projects in digital cultural development by the Culture and Communications Ministry of Quebec. A project has been submitted by Jean-Philippe Béland on behalf of Wikimedia Canada. We should have an answer during the month of March 2019.
• Contractuals for 2019. Jean-Philippe Béland will discuss with Jean-François Pilon.

New Business

• Date for the next Annual General Meeting (AGM). Benoit Rochon proposed the hold the next AGM on Wednesday 1st May 2019. The Board agreed.

Discussions and announcements

• Charlotte Badin announced that she will resign from her seat on the Board at the next AGM.